Privacy Policy
Thank you for trusting Dragonfly Dance & Performing Arts with your information about you and/or your child/children. We would like to assure you that we take your trust seriously and we want you to know how we use your information and why.
Who is holding your information?
The information you have provided to us is held by the Principal of the school, with relevant information (such as names, date of birth, contact details, emergency telephone numbers and medical issues) some of which is also accessible to the class teachers. We do not permit copying or sharing by our teachers and actively monitor for any potential breaches.
Where do we get data from?
We only hold data provided to us by you. Initial information is collected on the registration forms that you have completed and signed at enrolment. We may also collect data that is provided to us by you by email or any other method. Once information is collected it is transferred onto our main database.
We only keep data that is necessary and relevant for the purpose of school activities i.e. regular classes, exams, performances, competitions, accounting and to run the school in a safe and efficient manner.
Where is your data stored?
We use mainstream packages to protect and process our data for record keeping, email and accounting etc.
All paper registration documents and any other relevant paper based information provided by you is held and kept in a locked filing cabinet at Dragonfly Dance & Performing Arts. These files are only accessible to the Principals.
Access to all Dragonfly Dance & Performing Arts computers are password protected and are only accessible by the Principals.
Do we share your data?
Dragonfly Dance & Performing Arts never sell data we hold about you or your child/children.
Your personal data and information is held in the strictest confidence. Our teachers are aware that confidentiality is paramount and any sharing of data is a breach of Data Protection regulations.
To take part in exams, competitions or performances we will usually be asked to send personal data to the organising body, we will ask for your consent to share the data when entering your child.
We also reserve the right to share information if we suspect a safeguarding issue (Child Protection policy).
How long do we retain your data for?
We will keep and update records for as long as your child/children are enrolled at Dragonfly Dance & Performing Arts. Once your child/children have left, all records will be deleted and/or shredded.
However, Dragonfly Dance & Performing Arts has a legal duty to keep some information such as Safeguarding/Child Protection records, accident/injury records for a reasonable time.
Requesting access to your information
You have the right to know what information we hold on you. Simply send an email to dragonfly.dpa.stafford@gmail.com and we will provide a response within 1 month. If you believe we have information we should not be holding, or it is out of date or incorrect, please let us know and we will take appropriate action.
Review
This policy will be reviewed annually or sooner if required due to statutory changes, safeguarding incidents or developments within Dragonfly Dance & Performing Arts.
Date of Issue: June 2026
Safeguarding Policy
Safeguarding & Protecting Children & Vulnerable Adults Policy v1
Policy Statement
Dragonfly Dance & Performing Arts (Dragonfly DPA) subscribes to the principles of safeguarding and protecting children and vulnerable adults. We aim to ensure that anyone participating at our dance studios can do so in a safe and child-friendly environment.
The welfare of children [anyone under the age of 18 yrs.] or anyone deemed to be a vulnerable adult is of paramount importance and Dragonfly DPA believes that all children, regardless of ability, age, disability, gender, sexual orientation, parental status, race, religion or belief or socio/economic background have a right to be protected from abuse.
Safeguarding children and vulnerable adults is everyone’s responsibility – every individual within the organisation, must play their part in ensuring a safe environment. We adopt a child-centred approach to teaching to ensure we better meet the needs of children. This includes ensuring decision making is informed by a clear understanding of the needs and view of children.
Overall Responsibilities
Dragonfly DPA will promote the highest standards of safeguarding and will:
• Promote the welfare of members and the importance of safeguarding
• Ensure that everyone understands their roles and responsibilities in respect of safeguarding
• Ensure robust systems are in place to manage any concerns or allegations
• Respond to child protection and poor practice concerns
• Liaise with ISTD, RAD and local statutory organisations as required
Staff Responsibilities
Dragonfly DPA will ensure all members of staff and volunteers within the school promote the highest standards of safeguarding and will:
• Ensure staff and volunteers are able to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children, young people or vulnerable adults
• Ensure staff complete a recognised Safeguarding and Protecting Children training every three years
• Ensure staff and volunteers have appropriate pre-recruitment checks (including criminal records checks where appropriate)
• Ensure staff and volunteers provide the appropriate level of activity for the abilities of the students they are teaching
• Support whistle blowing and take steps to ensure members, their parents/carers and others feel able to raise concerns without fear of negative repercussions
• Ensure staff and volunteers work in partnership with the management team to ensure poor practice is addressed and any required remedial action is taken
General Policy Information
This policy will be regularly reviewed and updated by the management team in conjunction with any changes made to the RAD and ISTD Safeguarding and Protecting Children policies and any legislative changes.
Cookie Policy
Our website uses cookies and similar technologies to help the site function properly and provide a secure browsing experience.
Cookies are small text files that are stored on your device when you visit a website. They allow certain features of the website to operate and help maintain security and functionality.
Dragonfly Dance & Performing Arts uses a website hosted by Wix. Wix may place essential cookies on your device to:
* Maintain website security and protect against fraud.
* Enable core website functionality.
* Remember your preferences during your visit.
* Ensure the website operates correctly.
At the time of writing, we do not use cookies for advertising or marketing purposes, and we do not knowingly use third-party tracking technologies to monitor visitors across other websites.
You can control and delete cookies through your browser settings. Please note that disabling essential cookies may affect the functionality of the website.
If you have any questions about our use of cookies, please contact us at dragonfly.dpa.stafford@gmail.com